PART III: Submitting, Updating, and Maintaining Information

Below are step-by-step instructions for submitting, updating, and maintaining grant information on the Grants Portal using an online form, WordPress plugin, and JSON file. Note that there is no approval workflow built into the Grants Portal. Grantmaking agencies should establish their own approval process for information posted on the site.

Online Form: Creating or Editing a Grant Opportunity Using the Online Form

Add A Grant Opportunity Using an Online Form (Forecasted and Active)
Follow the steps below to enter a grant opportunity into the Grants Portal using an online form. You may edit current opportunities by following the next sets of instructions.

Make a Copy of a Similar Grant
Follow these steps to make a copy of an active or closed grant in order to create a similar opportunity.

Edit Information about a Specific Grant Opportunity through the Online Form
Follow the steps below to update existing opportunities.

Transition a Forecasted Grant to an Active Grant
If you’ve posted a forecasted grant that you’d like to make an active grant, follow the steps below.

Delete a grant opportunity on your user dashboard

Follow the steps below to delete an existing opportunity.

Navigation in the Online form

WordPress Plugin: Creating or Editing a Grant Opportunity Using a WordPress Plugin

This option is best if your organization uses a public WordPress and has IT support in uploading grant opportunities.

Add Grant Information via the WordPress Plugin
Follow the steps below to enter a grant opportunity into the Grants Portal via WordPress Plugin.

Edit Existing Grant Opportunities via WordPress Plugin

To Force Sync a Grant via WordPress Plugin:

(Coming soon) JSON: Creating or Editing a Grant Opportunity Using a JSON File

This option is best for organizations with IT staff who are comfortable supporting JSON file development and currently do not use WordPress.

Add Grant Information via JSON File
Follow the steps below to enter a grant opportunity into the Grants Portal using a JSON file.

Edit Existing Grant Opportunities via JSON

Submitting the Number of Applications Received for Each Grant Opportunity

14 days after your active grant opportunity closes, the Grant Contributor who submitted the grant will receive a notification to submit the total number of applications received to the State Library. This is necessary data that the State Library must collect in order to create the mandatory reporting required in statute. Follow the steps below to submit the number of applications for a specific grant opportunity.

Once this information has been submitted, grantseekers will be able to view the number of applications received when looking at closed grants.

Last Updated on 05/07/2021